Deaf Pilots Association, Inc. Bylaws
Revised and approved by the IDPA/DPA Restructuring Committee at the meeting in Dayton, Ohio, on April 6, 2002. Amended by the DPA General Membership in Dayton, Ohio, on July 17, 2003, Newnan, Georgia, on July 15, 2004, and South Sioux City, Nebraska on July 6, 2006.
Article I – NAME
Section 1. The name of this organization shall be the DEAF PILOTS ASSOCIATION, Inc.
Article II – OBJECTIVE
Section 1. The objective of this Association is to protect and promote the rights of deaf and hard of hearing pilots and student pilots; to educate the public about this existing organization; and to become a contacting organization regarding the educational potentials of deaf and hard of hearing student pilots.
Section 2. It is the intent of the Deaf Pilots Association to comply with all state and federal laws, which apply to a non-profit organization, as defined in Section 501(c)3 of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue law.
Article III – AFFILIATION
Section 1. The Association shall be a Cooperating Member of the Experimental Aircraft Association (EAA) and the Aircraft Owners and Pilots Association (AOPA) wherein its rules, regulations, aims, and objectives are consistent with those of the EAA and the AOPA.
Article IV – MEMBERSHIP
Section 1. Any deaf or hard of hearing pilot or student pilot may become an Active Member of the Association upon payment of membership dues as specified in Article V.
Section 2. Associate Membership may be extended to any person who is not eligible for Active Membership as defined in this Article. Such persons, upon payment of membership dues as specified in Article V, shall be entitled to all rights and privileges of active membership other than the right to hold offices in the Association and to vote.
Section 3. For purposes of Active Membership under Section 1 in this Article, a pilot is defined as one having any type of pilot certificate issued by the United States of America Federal Aviation Administration. Student pilots shall show evidence of ground school attendance or flight training.
Article V – MEMBERSHIP DUES
Section 1. The ACTIVE membership dues of the Association shall be $35 per year, due annually.
Section 2. The ASSOCIATE membership dues of the Association shall be $20 per year, due annually.
Article VI – OFFICERS
Section 1. The Officers of the Association shall be a President, a Vice President, a Secretary, a Treasurer, and two (2) Directors.
Section 2. The Board of the Association shall be composed solely of the Officers of the Association.
Section 3. The Officers of the Association shall be elected by ballot at the general membership meeting held during each annual Fly-in of the Association occurring on an even-numbered year. The Officers shall hold office from the conclusion of the Fly-in until the conclusion of the next Fly-in occurring on an even-numbered year, or until their successors are duly elected and qualified.
Section 4. No person shall hold office if he or she is not an Active Member in good standing, and no person shall hold more than one office at a time.
Section 5. All Officers of the Association shall not be paid any fees for their service to the Association.
Article VII – DUTIES OF OFFICERS
Section 1. The President of the Association shall preside at all Board and general membership meetings of the Association and at any special meetings as deemed necessary. He or she shall have the power to form a new committee as deemed necessary.
Section 2. In the absence of the President, the Vice President shall assume the duties of the President. He or she shall also have such duties as assigned by the President.
Section 3. The Secretary shall record the proceedings of all Board and general membership meetings of the Association and any special meetings as deemed necessary.
Section 4. The Treasurer shall receive monies coming to the Association from all sources. He or she shall keep a minute account of all monies received and give receipts for same and make a report on the state of finances of the Association at the general membership meeting. He or she shall pay no bills unless approved by the President. He or she shall keep special funds in separate accounts. He or she (or a person designated by the Treasurer) shall maintain the official membership roster of the Association.
Section 5. The Directors shall represent the general membership at all meetings of the Board.
Article VIII – NOMINATION and ELECTION OF OFFICERS
Section 1. All candidates for Officers of the Association shall be Active Members in good standing for at least one year before being placed on the ballot.
Section 2. Nominations shall be made from the floor at the general membership meeting.
Article IX – FUNDS OF THE ASSOCIATION
Section 1. All membership dues shall go into the General Operating Fund.
Section 2. The Association shall solicit and manage funds for a Scholarship Fund to support deaf and hard of hearing aviators in the United States of America.
Article X – FLY-INS
Section 1. There shall be a Fly-in annually at a location as provided in Section 2 of this Article, to which all members, prospective members, guests, and other interested parties are invited.
Section 2. At each Fly-in, the location of the annual Fly-in in two years hence shall be determined by majority vote of the attending active members in good standing at the Fly-in.
Section 3. The Fly-in Chair shall be responsible for making all arrangements for the Fly-in that he or she is hosting. He or she shall appoint a Fly-in Committee to assist in making these arrangements.
Section 4. The Fly-in Chair shall review the location, dates, arrangements, and schedule of activities of the Fly-in with the Fly-in Coordinator of the International Deaf Pilots Association.
Article XI –MEETINGS
Section 1. There shall be a general membership meeting annually on any day during the Fly-in. The purpose of the general membership meeting shall be to elect officers, receive annual reports, and conduct any other business that may arise.
Section 2. Special membership meetings may be held at any time upon the call of the Board or by written petition of at least fifteen (15) active members in good standing. The purpose of the special membership meeting shall be set forth in the notice.
Section 3. At least fifteen (15) active members in good standing shall constitute a quorum for the transaction of business during general and special membership meetings.
Section 4. Active members in good standing, who cannot attend a general or special membership meeting, may vote by a proxy ballot given to an attending active member in good standing of his or her choice or mail it to the Secretary.
Section 5. There shall be a Board meeting annually on the day or evening before the beginning of the Fly-in.
Section 6. Special Board meetings may be called at any time by the President.
Section 7. In any time interval between regular meetings of the Board, the Board may take action by exchange of written communication in any medium, electronic or otherwise.
Article XII – OFFICIAL PUBLICATION
Section 1. The Association shall have an official publication that is sent to all members in good standing at least two (2) times a year.
Section 2. An Editor shall be appointed by the President. The Editor shall not be paid any fees for his or her service to the Association.
Section 3. All policies of the official publication shall be consistent with the aims and objectives of the Association.
Article XIII – AMENDMENTS
Section 1. These Bylaws may be amended by three-fourths (3/4) of the votes cast at any general membership meeting.
Section 2. Amendments in writing may be proposed from the floor at the general membership meeting. Motions to suspend temporarily any portion of the Bylaws, except the provisions of this Article, may be made at any time during the general membership meeting, and such motions must be affirmed by two-thirds (2/3) of the votes cast.
Article XIV – DISSOLUTION
Section 1. This Association may be dissolved by three-fourths (3/4) of those members voting at a general or special membership meeting. Should it be voted to dissolve, all funds and assets in addition to monies received in liquidation of assets shall be placed in trust for the purpose of providing educational scholarships to deaf or hard of hearing students in the field of aviation at an institution of higher learning.
Article XV – RULES
Section 1. The standard of parliamentary authority of the Association in all matters not already provided for in these Bylaws shall be Robert’s Rules of Order.
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